Accepting Sponsorships Exclusively until December 2003 

The 2004 Exhibition will be limited to 16 Tabletop Exhibits and IARE Conference Sponsors get premier exhibit spaces!

Exhibit sales will begin in December 2003 if space is available.

Confirm your sponsorship online NOW!

IARE members represent more than 100 member call centers from airlines, car rentals, rail lines, cruise lines, riverboats, hotels and city convention and visitor bureaus throughout the world.

The IARE Annual Conference is the premier event where members can learn about trends and techniques to enhance their operations; engage in valuable networking and idea-sharing activities, and see the latest industry products and services. More than 100 reservation/call center managers and executives are expected to attend this conference.

The IARE Exhibition, also called the Supplier Showcase, will provide a showcase of products and services used in reservation/call center operations and management for the travel and hospitality industry. In addition to exclusive showcase time, exhibitor personnel are invited and encouraged to participate in two conference social events. The greatest value from your participation will come from networking opportunities at our social events. These functions allow suppliers to get to know reservation center managers and executives on a more personal level in a relaxed setting. We strongly encourage that your exhibit personnel attend these events.

The 2004 Exhibition will be limited to 16 Tabletop Exhibit Spaces and IARE Conference Sponsors are given first option to exhibit.

Platinum Sponsors: $5,000 or more

• Complimentary exhibit space in premier location at 2004 Conference ($1,800 value)
• Two representatives to attend the entire Conference ($300 value)
• Two complimentary tickets for Monday evening teambuilding event ($150 value)
• Opportunity to make brief presentation about your company during the Conference
• Acknowledgement at Conference opening session
• A listing in the program booklet at the Conference
• A photo and listing in Supplier Showcase directory on the IARE web site
• A logo advertisement with link to sponsor web site on IARE home page, Calendar and Conference pages
• A final list of Conference attendees
• Acknowledgement in promotions prior to the Conference (if you confirm early!)
• A complimentary Allied Membership for 2004 ($300 value) which includes access to the quarterly IAR E-newsletter and access to the Members Only section of the IARE web site and online Member Directory

Gold Sponsors: $3,000 to $4,999

• Complimentary exhibit space in premier location at 2004 Conference ($1,800 value)
• Two representatives to attend the entire Conference ($300 value)
• Two complimentary tickets for Monday evening teambuilding event ($150 value)
• A listing in the Conference program
• A photo and listing in Supplier Showcase directory on the IARE web site
• An logo advertisement with link to sponsor web site on IARE Conference page
• A final list of Conference attendees
• Acknowledgement in promotions prior to the Conference (if you confirm early!)

Would your company benefit 
from these offerings? 

Commit your support online NOW!

Email questions to iare@assnoffice.com 

• Sunday Opening Reception: $3,000
• Monday Continental Breakfast: $3,000
• Monday Luncheon: $6,000 (co-sponsorship $3,000)
• Monday Teambuilding Event: $7,000 (co-sponsorship $3,500)
• Tuesday Continental Breakfast: $3,000
• Tuesday Luncheon: $6,000 (co-sponsorship $3,000)
• Wednesday Continental Breakfast: $3,000
• Monday General Session: $6,000 (co-sponsorship $3,000)
• Tuesday General Session: $5,000

Sponsorships are available exclusively until December 1, 2003.
Exhibit sales will begin in December 2003 if space is available.

Exhibit Fees for 2004
IARE Allied Members $1,500 U.S., 10' x 4' Exhibit Space
Non-Member Companies $2,000 U.S., 10' x 4' Exhibit Space
*The above booth fees will increase by $200 as of February 1, 2004.

Sponsoring Companies are given first option to exhibit and entitled to one complimentary Tabletop Exhibit Space in a premier location.

Contracts will be accepted on a first-come, first-served basis. If exhibit space is not available, a waiting list will be developed on a first-receipt of contract, first-served basis. IARE will refund all monies received with the contract to any applicant for whom space is not available. Contracts received after February 1, 2004 are subject to availability and will be charged an additional $200 per exhibit space.

Exhibitors are prohibited from assigning or subletting any part of the space allotted to them, nor shall they exhibit or permit to be exhibited in their space any merchandise or advertising materials which are not a part of their own regular products, or which are not compatible with the character of the IARE Exhibition.

IARE reserves the right to refuse to rent space to any company whose display of goods or services is not compatible with the general character and objectives of the exhibit.

IARE will not accept contracts without payment and will not hold exhibit space. Payment by check, VISA or MasterCard will be accepted. IARE's tax identification number is 47-0690031.

Sponsors will be confirmed upon receipt of Sponsorship Agreement Form and 50% deposit. For exhibit sales, full payment must accompany your completed Contract for Exhibit Space. 

If an exhibitor fails to pay when due any sum required by the contract, or fails to perform any other term or condition, or fails to observe and abide by these guidelines, IARE reserves the right to terminate the contract immediately without refund of any monies paid.

Confirmation
IARE will notify your company by email that your Contract has been accepted no later than February 1, 2004. Please be sure to include the email address of your primary contact person on your Sponsorship Agreement and/or Contract for Exhibit Space to ensure that you receive this notification.

Cancellation & Refund Policy
Notice of cancellation of exhibit space must be made in writing to the IARE, 7853 East Arapahoe Court, Suite #2100, Centennial, Colorado 80112-1361 USA; fax (303) 694-4869; iare@assnoffice.com. IARE reserves the right to resell the space vacated.

There are no refunds for cancellations; all fees will be applied as sponsorship. There are no refunds for no-shows.

Sunday, April 25, 2004
7:00 a.m. to 2:00 p.m. Optional Activities (additional charge)
6:30 to 7:30 p.m. Opening Networking Reception (Exhibitors encouraged to participate)

Monday, April 26, 2004
6:00 to 10:00 a.m. Exhibitor set-up
8:00 a.m. to 10:00 a.m. Welcome and Opening General Session
10:00 to 10:30 a.m. Grand Opening of Exhibit Hall * Refreshment Break
10:30 a.m. to 12:30 p.m. General Session resumes
12:30 to 1:30 p.m. Networking Lunch (Exhibitors encouraged to participate)
1:30 to 3:00 p.m. Concurrent Education Session & Supplier Showcase
3:00 to 3:30 p.m. Refreshment Break in Exhibit Hall
3:30 to 5:00 p.m. Facilitated Discussion Groups for Call Center Managers (Exhibits close for the day)
6:00 to 10:00 p.m. Teambuilding Event (Additional ticket purchase)

Tuesday, April 27, 2004
7:30 to 8:00 a.m. Continental Breakfast in Exhibit Hall
8:00 to 9:30 a.m. General Session (Exhibitors encouraged to participate)
9:30 to 10:00 a.m. Refreshment Break in Exhibit Hall
10:00 to 11:30 a.m. Concurrent Education Session & Supplier Showcase
11:30 a.m. to 1:30 p.m. Exhibit teardown

Conference sessions continue through Wednesday, April 28.

The Exhibit Hall (Supplier Showcase) is limited to 16 Tabletop Exhibit Spaces. Exhibits will be located in the Promenade on the lobby level of the Westin Grand Hotel. The area has finished hardwood floors with doors that open to the Courtyard. 

Each exhibit space will include one 8 foot by 30 inch skirted table, two chairs and an identification sign. Maximum display area is 10 feet wide by 4 feet deep.

Items must not extend beyond designated space or into aisles due to fire marshal regulations. Electrical outlets and telephone lines are not included as part of IARE exhibit fees. Order forms for electrical outlets and telephone lines will be included in the service kit from IARE’s official service contractor. Watch for this kit in February and return your order as soon as possible to ensure service.

Each exhibiting company will receive a list of conference registrants in their on-site packet.

Neither IARE, nor its members, officers, staff and management company (Caruso Group International), nor the official service contractor, nor The Westin Grand Hotel and their representatives or employees will be responsible for any injury, loss or damage that may occur to the exhibitor or the exhibitor's employees or property whatsoever, prior, during or subsequent to the period covered by the exhibit contract.

It is understood by the exhibitor that the nature of the facilities available, the presence or circulation of large numbers of people, the numbers of removable articles in many displays, and various other factors, make it mandatory that each exhibitor shall assume the risk of any such injury, loss or damage.

The exhibitor, by completing this Contract, thereby assumes such risk and expressly releases the above-named parties from all claims for any such loss, damage or injury. The furnishing of security shall not be deemed to affect the non-liability of the above-named parties nor to modify in any way the assumption of risk and release provided for them. If insurance is desired, it must be obtained by the exhibitor.

In case said premises shall be destroyed by fire or the elements or by any cause, or in the case of Government intervention or regulation, military activity, strikes or if any other circumstances make it impossible or inadvisable for IARE to hold the Conference and Exhibition, then and thereupon the Contract shall terminate and the exhibitor shall waive any claim for damages or compensation, except the pro rata return of amounts paid for space, after the deduction of actual expenses incurred in connection with the Exhibit, and there shall be no further liability on the part of either party.

It is recommended that exhibitors obtain adequate insurance coverage at their own expense for property loss or damage and liability for personal injury.

It is the responsibility of the each exhibiting company to obtain the appropriate copyright permission and/or music licensing (ASCAP, BMI) for all materials displayed at its exhibit.

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IARE ... The Travel Call Center People
Connecting people in every corner of the world

7853 East Arapahoe Court #2100, Centennial, Colorado 80112-1361 U.S.A.
Phone 303-694-4728       Fax 303-694-4869  
iare@assnoffice.com

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Last edit 11/21/03