The 2005 Supplier Showcase will be limited to 20 Tabletop Exhibits and IARE Conference Sponsors get premier exhibit spaces!

Confirm your sponsorship online NOW!

IARE members represent more than 100 member call centers from airlines, car rentals, rail lines, cruise lines, riverboats, hotels and city convention and visitor bureaus throughout the world.

The IARE Annual Conference is the premier event where members can learn about trends and techniques to enhance their operations, engage in valuable networking and idea-sharing activities and see the latest industry products and services. More than 100 reservation/call center managers and executives are expected to attend this conference.

The IARE Exhibition, also called the Supplier Showcase, will provide a showcase of products and services used in reservation/call center operations and management for the travel and hospitality industry. In addition to exclusive showcase time, exhibitor personnel are invited and encouraged to participate in two conference social events. The greatest value from your participation will come from networking opportunities at our social events. These functions allow suppliers to get to know reservation center managers and executives on a more personal level in a relaxed setting. We strongly encourage that your exhibit personnel attend these events.

The 2005 Supplier Showcase will be limited to 20 Tabletop Exhibit Spaces and IARE Conference Sponsors are given first option to exhibit.

Allied Platinum Sponsors: $5,000 or more

• Complimentary exhibit space in premier location at 2005 Conference ($1,500 value)
• Three representatives to attend the entire Conference ($750 value)
• Three complimentary tickets for Sunday evening teambuilding event ($225 value)
• Opportunity to make brief presentation about your company during the Conference
• Acknowledgement at Conference opening session
• A listing in the program booklet at the Conference
• A set of mailing labels for all IARE members, so you can advertise in advance of the Conference
• A photo and listing in Supplier Showcase directory on the IARE web site
• A logo advertisement with link to sponsor web site on IARE home page, Calendar and Conference pages
• A final list of Conference attendees
• Acknowledgement in promotions prior to the Conference (if you confirm early!) 
• A complimentary Allied Membership for 2005 ($300 value) which includes access to the quarterly IARE-newsletter and access to the Members Only section of the IARE web site and online Member Directory

Allied Gold Sponsors: $3,500 to $4,999

• Complimentary exhibit space at 2005 Conference ($1,500 value)
• Two representatives to attend the entire Conference ($500 value)
• Two complimentary tickets for Sunday evening teambuilding event ($150 value)  
• Opportunity to make brief presentation about your company during the Conference
• Acknowledgement at Conference opening session
• A listing in the program booklet at the Conference
• A set of mailing labels for all IARE members, so you can advertise in advance of the Conference
• A photo and listing in Supplier Showcase directory on the IARE web site
• A logo advertisement with link to sponsor web site on IARE home page, Calendar and Conference pages
• A final list of Conference attendees
• Acknowledgement in promotions prior to the Conference (if you confirm early!) 
• A complimentary Allied Membership for 2005 ($300 value) which includes access to the quarterly IARE-newsletter and access to the Members Only section of the IARE web site and online Member Directory

Allied Silver Sponsors: $1,800 to $3,499

• Complimentary exhibit space at 2005 Conference ($1,500 value)
• Two representatives to attend the entire Conference ($500 value)
• Acknowledgement at Conference opening session
• A listing in the program booklet at the Conference
• A set of mailing labels for all IARE members, so you can advertise in advance of the Conference
• A photo and listing in Supplier Showcase directory on the IARE web site
• A logo advertisement with link to sponsor web site on IARE home page, Calendar and Conference pages
• A final list of Conference attendees
• Acknowledgement in promotions prior to the Conference (if you confirm early!)
• A complimentary Allied Membership for 2005 ($300 value) which includes access to the quarterly IARE-newsletter and access to the Members Only section of the IARE web site and online Member Directory

Would your company benefit 
from these offerings? 

Commit your support online NOW!

Email questions to iare@assnoffice.com 

• Sunday Teambuilding Event: Event under contract to be sponsored
• Monday Breakfast: $1,800 Event under contract to be sponsored
• Monday General Session: Event under contract to be sponsored
• Monday Luncheon: $3,500
• Monday Afternoon Refreshments: Event under contract to be sponsored
• Monday Opening Reception: $3,500
• Tuesday Breakfast: $1,800
• Tuesday Luncheon: $3,500
• Tuesday Afternoon Refreshments: Event under contract to be sponsored
• Tuesday General Session: $5,000
• Wednesday Breakfast: $3,500

Exhibit Fees for 2005
IARE Allied Members $1,500 U.S., 10' x 4' Exhibit Space
Non-Member Companies $2,000 U.S., 10' x 4' Exhibit Space
*The above booth fees will increase by $200 as of March 1, 2005.

Sponsoring Companies are given first option to exhibit and entitled to one complimentary Tabletop Exhibit Space in a premier location.

Contracts will be accepted on a first-come, first-served basis. If exhibit space is not available, a waiting list will be developed on a first-receipt of contract, first-served basis. IARE will refund all monies received with the contract to any applicant for whom space is not available. Contracts received after March 1, 2005, are subject to availability and will be charged an additional $200 per exhibit space.

Exhibitors are prohibited from assigning or subletting any part of the space allotted to them, nor shall they exhibit or permit to be exhibited in their space any merchandise or advertising materials which are not a part of their own regular products, or which are not compatible with the character of the IARE Exhibition.

IARE reserves the right to refuse to rent space to any company whose display of goods or services is not compatible with the general character and objectives of the exhibit.

IARE will not accept contracts without payment and will not hold exhibit space. Payment by check, VISA or MasterCard will be accepted. IARE's tax identification number is 47-0690031.

Sponsors will be confirmed upon receipt of Sponsorship Agreement Form and 50% deposit. For exhibit sales, full payment must accompany your completed Contract for Exhibit Space. 

If an exhibitor fails to pay when due any sum required by the contract, or fails to perform any other term or condition, or fails to observe and abide by these guidelines, IARE reserves the right to terminate the contract immediately without refund of any monies paid.

Confirmation
IARE will notify your company by email that your Contract has been accepted no later than March 1, 2005. Please be sure to include the email address of your primary contact person on your Sponsorship Agreement and/or Contract for Exhibit Space to ensure that you receive this notification.

Cancellation & Refund Policy
Notice of cancellation of exhibit space must be made in writing to the IARE, 7853 East Arapahoe Court, Suite #2100, Centennial, Colorado 80112-1361 USA; fax (303) 694-4869; iare@assnoffice.com. IARE reserves the right to resell the space vacated.

There are no refunds for cancellations; all fees will be applied as sponsorship. There are no refunds for no-shows.

Saturday, April 23, 2005

10:00 a.m. to 6:00 p.m.
IARE Board of Directors Meeting

2:00 to 6:00 p.m.
Registration Desk

Sunday, April 24, 2005

9:00 a.m. to 3:00 p.m.
Golf Tournament

9:00 a.m. to 3:00 p.m.
Optional Off-Site Activities

1:00 to 5:00 p.m.
Registration Desk

4:00 to 5:00 p.m.
Newcomer Orientation

6:30 to 10:00 p.m.
Teambuilding Activity
(Suppliers encouraged to participate: Platinum and Gold Sponsors will receive complimentary admission; tickets available for purchase for all other participation levels)

Monday, April 25, 2005

7:00 a.m. to 6:00 p.m.
Registration Desk

8:00 to 8:30 a.m.
Welcome Announcements and Breakfast

8:30 a.m. to 12:00 noon
Opening General Session

10:00 to 11:30 a.m.
Exhibitor set-up in Supplier Showcase

12:00 to 12:30 p.m.
Grand Opening of Supplier Showcase

12:30 to 1:30 p.m.
Networking Lunch in Supplier Showcase

1:30 to 2:30 p.m.
Concurrent Education Sessions and Supplier Showcase

2:30 to 2:45 p.m.
Refreshment Break in Supplier Showcase

2:45 to 3:45 p.m.
Concurrent Education Sessions and Supplier Showcase

4:00 to 5:00 p.m.
Concurrent Education Sessions and Supplier Showcase

5:30 to 7:00 p.m.
Reception and Awards Presentation in Supplier Showcase

7:00 p.m.
On your own for dinner

Tuesday, April 26, 2005

7:00 a.m. to 5:00 p.m.
Registration Desk

7:30 to 8:30 a.m.
Breakfast in Supplier Showcase

8:30 to 10:00 a.m.
Concurrent Education Breakouts

10:00 to 10:30 a.m.
Refreshment Break in Supplier Showcase
Door Prize Drawings

10:30 to 12:30 p.m.
Exhibits tear down

10:30 to 12:30 p.m.
Concurrent Education Breakouts

12:30 to 2:00 p.m.
Lunch and IARE Business Meeting

2:00 to 3:00 p.m.
Concurrent Education Breakouts

3:00 to 5:00 p.m.
General Session

5:00 p.m.
On your own for dinner

5:30 to 7:00 p.m.
IARE Board of Directors Meeting

Wednesday, April 27, 2005

7:00 to 9:00 a.m.
Registration Desk

8:00 to 9:00 a.m.
Breakfast and closing slide show

9:00 a.m.
Buses depart for tours of local contact centers

The Supplier Showcase is limited to 20 Tabletop Exhibit Spaces. Exhibits will be located in Lincoln 1-3 on the Ballroom Level. The area is carpeted and is located next door to the Lincoln East Ballroom where the IARE General Sessions will be held. 

Each exhibit space will include one 8 foot by 30 inch skirted table, two chairs and an identification sign. Maximum display area is 10 feet wide by 4 feet deep.

Items must not extend beyond designated space or into aisles due to fire marshal regulations. Electrical outlets and telephone lines are not included as part of IARE exhibit fees. Order forms for electrical outlets and telephone lines will be sent in your exhibit service kit once payment for your exhibit is received.

Neither IARE, nor its members, officers, staff and management company (Caruso Group International), nor The Hilton Dallas Lincoln Centre and their representatives or employees will be responsible for any injury, loss or damage that may occur to the exhibitor or the exhibitor's employees or property whatsoever, prior, during or subsequent to the period covered by the exhibit contract.

It is understood by the exhibitor that the nature of the facilities available, the presence or circulation of large numbers of people, the numbers of removable articles in many displays, and various other factors, make it mandatory that each exhibitor shall assume the risk of any such injury, loss or damage.

The exhibitor, by completing this Contract, thereby assumes such risk and expressly releases the above-named parties from all claims for any such loss, damage or injury. The furnishing of security shall not be deemed to affect the non-liability of the above-named parties nor to modify in any way the assumption of risk and release provided for them. If insurance is desired, it must be obtained by the exhibitor.

In case said premises shall be destroyed by fire or the elements or by any cause, or in the case of Government intervention or regulation, military activity, strikes or if any other circumstances make it impossible or inadvisable for IARE to hold the Conference and Exhibition, then and thereupon the Contract shall terminate and the exhibitor shall waive any claim for damages or compensation, except the pro rata return of amounts paid for space, after the deduction of actual expenses incurred in connection with the Exhibit, and there shall be no further liability on the part of either party.

It is recommended that exhibitors obtain adequate insurance coverage at their own expense for property loss or damage and liability for personal injury.

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IARE ... The Travel Call Center People
Connecting people in every corner of the world

7853 East Arapahoe Court #2100, Centennial, Colorado 80112-1361 U.S.A.
Phone 303-694-4728       Fax 303-694-4869  
iare@assnoffice.com

 © 2004 -- International Association of Reservation Executives -- All rights reserved.  
Last edit 02/21/05