Sponsorship
Levels
The 2007 Supplier
Showcase will be limited to 20 Tabletop Exhibit Spaces and IARE
Conference Sponsors are given first option to exhibit.
Allied Silver Sponsorship: $1,800
-
Complimentary
exhibit space at 2007 Conference ($1,500 value.)
Display must fit onto 6'
table and must not extend beyond 1' on either side of table for a
total display area of 8' wide by 4' deep (from wall.)
-
Two
representatives to attend the entire Conference ($500 value.)
-
Two complimentary
tickets for the Sunday evening teambuilding event
($150 value.)
-
Acknowledgement
at Conference opening session.
-
A listing in the
program booklet at the Conference.
-
A photo and
listing in Supplier Showcase directory on the IARE web site to be
posted after Conference.
-
A final list of
Conference attendees.
-
Acknowledgement in promotions prior to the
Conference (if you confirm early!)
-
A complimentary
Allied Membership for 2007 ($300 value), which includes access to the
quarterly IARE-newsletter and access to the Members Only section of
the IARE web site and online Member Directory.
Allied Gold Sponsorship:
$3,500
Includes all benefits of Silver Sponsorship PLUS the following:
-
Complimentary tabletop display may extend 2' on either side of table
for a total display area of 10' wide by 4' deep (from wall.)
-
Opportunity to
make a brief presentation about your company during your sponsored
event.
-
A set of mailing
labels for all IARE members, so you can advertise in advance of the
Conference.
-
Self-designed and printed flyer or personal invitation to be added
to IARE Registration Packets for all attendees (If received by
deadline.)
Allied Platinum Sponsorship:
$5,000
Includes all benefits of Gold Sponsorship PLUS the following:
-
Three
representatives
to attend the entire Conference, including Sunday teambuilding event ($975 value).
-
A
logo
advertisement with link to sponsor web site on IARE home page,
Calendar and Conference pages for one 12-month period ($1,000
value).
-
If your
company is selected for one
of Monday's Education Breakouts as your sponsored
event, you will have the opportunity
to provide
presenters and design your own content. Session
must contain an educational element and cannot consist solely of a
sales-pitch, but can provide maximum exposure for your products
and/or company. Please note: Session
descriptions and biographical information on your presenter must be
submitted 120 days prior to the Annual Conference. Sessions will be
reviewed by the Conference committee for appropriateness. A limited
number of education sessions are available and submission does not
guarantee participation.
Allied Platinum Plus Sponsorship:
$6,000
Includes all benefits of Platinum Sponsorship PLUS the following:
Summary of Benefits
| Benefit |
PLATINUM Level |
GOLD Level |
SILVER Level |
| Display
Dimensions |
10'x4' |
10'x4' |
8'x4' |
| Representatives
(w/ Sunday Teambuilding!) |
Three |
Two |
Two |
| Logo Ad on IARE
website |
● |
|
|
| Opportunity to
Address Group |
● |
● |
|
| Set of Mailing
Labels |
● |
● |
|
| Flyer/invite
Added to Registration Packets |
● |
● |
|
| Photo and
Listing in Virtual Trade Show |
● |
● |
● |
| Listing in
Conference Program |
● |
● |
● |
| Acknowledgement
during selected events |
● |
● |
● |
| Final List of
Conference Attendees |
● |
● |
● |
| Acknowledgement
in pre-conference materials |
● |
● |
● |
|
YOUR IARE 2007 MEMBERSHIP! |
● |
● |
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Would your company
benefit
from these offerings?
Commit your support online NOW!
Email questions to
iare@assnoffice.com
Sponsor & Exhibitor Guidelines
Exhibit Fees for
2007
IARE Allied
Members $1,500 U.S., 8' x 4' Exhibit Space
Non-Member Companies $2,000 U.S., 8' x 4' Exhibit Space
*The above booth fees will increase by $200 as of February 28, 2007.
Sponsoring Companies
are given first option to exhibit and entitled to one complimentary
Tabletop Exhibit Space in a premier location.
Contracts will be
accepted on a first-come, first-served basis. If exhibit space is not
available, a waiting list will be developed on a first-receipt of
contract, first-served basis. IARE will refund all monies received with
the contract to any applicant for whom space is not available. Contracts
received after February 28, 2007,
are subject to availability and will be charged an additional $200 per
exhibit space.
Exhibitors are
prohibited from assigning or subletting any part of the space allotted
to them, nor shall they exhibit or permit to be exhibited in their space
any merchandise or advertising materials which are not a part of their
own regular products, or which are not compatible with the character of
the IARE Exhibition.
IARE reserves the
right to refuse to rent space to any company whose display of goods or
services is not compatible with the general character and objectives of
the exhibit.
IARE will not
accept contracts without payment and will not hold exhibit space.
Payment by check, American Express, VISA or MasterCard will be accepted. IARE's tax
identification number is 47-0690031.
Sponsors will be
confirmed upon receipt of Sponsorship Agreement Form and 50% deposit.
For exhibit
sales, full payment must accompany your completed Contract for Exhibit
Space.
If an exhibitor
fails to pay when due any sum required by the contract, or fails to
perform any other term or condition, or fails to observe and abide by
these guidelines, IARE reserves the right to terminate the contract
immediately without refund of any monies paid.
Confirmation
IARE will
notify your company by email that your Contract has been accepted no
later than March 2, 2007. Please be sure to include the email address of
your primary contact person on your Sponsorship Agreement and/or
Contract for Exhibit Space to ensure that you receive this notification.
Cancellation & Refund
Policy
Notice of cancellation of exhibit space must be made in writing
to the IARE, 7400 East Arapahoe Road, Suite 211, Centennial, Colorado
80112 USA; fax (303) 694-4869; iare@assnoffice.com. IARE reserves
the right to resell the space vacated.
There are no refunds
for cancellations; all fees will be applied as sponsorship. There are no
refunds for no-shows.
Exhibit Dimensions & Equipment
The Supplier
Showcase is limited to 20 Tabletop Exhibit Spaces.
Each exhibit space will
include one 6 foot by 30 inch skirted table, two chairs and an
identification sign. Maximum display area is dependent on Sponsorship
Level. Sponsors who set-up displays that extend beyond their maximum
display area may be required to remove the display or pay an additional
exhibit space fee.
Items must not extend beyond designated space or into aisles due to fire
marshal regulations. Electrical outlets and telephone lines are not
included as part of IARE exhibit fees. Order forms for electrical
outlets and telephone lines will be sent in your exhibit service kit
once payment for your exhibit is received.
Each exhibiting company will receive a list of conference
registrants in their on-site packet.
Sponsor & Exhibitor Responsibilities
Neither IARE, nor its members, officers, staff and management company
(Caruso Group International), nor The Quorum Hotel
and their representatives or employees will be responsible for any
injury, loss or damage that may occur to the exhibitor or the
exhibitor's employees or property whatsoever, prior, during or
subsequent to the period covered by the exhibit contract.
It
is understood by the exhibitor that the nature of the facilities
available, the presence or circulation of large numbers of people, the
numbers of removable articles in many displays, and various other
factors, make it mandatory that each exhibitor shall assume the risk of
any such injury, loss or damage.
The exhibitor, by completing this Contract, thereby assumes such risk
and expressly releases the above-named parties from all claims for any
such loss, damage or injury. The furnishing of security shall not be
deemed to affect the non-liability of the above-named parties nor to
modify in any way the assumption of risk and release provided for them.
If insurance is desired, it must be obtained by the exhibitor.
In
case said premises shall be destroyed by fire or the elements or by any
cause, or in the case of Government intervention or regulation, military
activity, strikes or if any other circumstances make it impossible or
inadvisable for IARE to hold the Conference and Exhibition, then and
thereupon the Contract shall terminate and the exhibitor shall waive any
claim for damages or compensation, except the pro rata return of amounts
paid for space, after the deduction of actual expenses incurred in
connection with the Exhibit, and there shall be no further liability on
the part of either party.
It is recommended that
exhibitors obtain adequate insurance coverage at their own expense for
property loss or damage and liability for personal injury.
It is the
responsibility of the each exhibiting company to obtain the appropriate
copyright permission and/or music licensing (ASCAP, BMI) for all
materials displayed at its exhibit.
Register now to participate at the 2007 Conference!
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