International
Association of Reservation Executives
24th Annual
Conference and Exhibition
September 20 -
22, 2009
(NOTE THE DATE CHANGE!)
Chase Park Plaza
Hotel * St. Louis, Missouri
The 2009 Supplier Showcase
will be limited to
20 Tabletop Exhibits
and IARE Conference Sponsors
will be assigned premier exhibit spaces!
Confirm your sponsorship and register
Secure
Online, or download a
printable registration form!
IARE members
represent more than 100 member call centers including airlines, car rental
agencies,
rail lines, cruise lines, riverboats and hotels.
The IARE Annual
Conference is the premier event where members can learn about trends and
techniques to enhance their operations, engage in valuable networking
and idea-sharing activities and see the latest industry products and
services. More than 100 reservation/call center managers and executives
are expected to attend this conference.
The IARE Supplier Showcase is an
exhibition of products and services used in reservation/call center
operations and management for the travel and hospitality industry. In
addition to exclusive showcase time, exhibitor personnel are invited and
encouraged to participate in two conference social events. The greatest
value from your participation will come from networking opportunities at
our social events. These functions allow suppliers to get to know call
center managers and executives on a more personal level in a relaxed
setting. We strongly encourage your exhibit personnel to attend these
events.
Exhibit space was sold-out last year,
so don't wait to reserve your space!
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Sponsorship
Levels
The 2009 Supplier
Showcase will be limited to 20 Tabletop Exhibit Spaces and IARE
Conference Sponsors will receive premier exhibit location.
Diamond Sponsorship:
$11,000
Includes benefits of all Sponsorship levels below, PLUS the following:
-
Four representatives
to attend the entire Conference, including teambuilding event ($2,000 value).
-
Exclusive Host of Riverboat Dinner
Event (off-site) OR
-
Exclusive Host of Teambuilding
Event
Platinum Sponsorship:
$5,500
Includes benefits of all Sponsorship levels below, PLUS the following:
-
Opportunity to
make a brief presentation about your company during your sponsored
event.
-
If your
company is selected for one
of the Industry Education Breakouts as your sponsored
event, you will have the opportunity to provide
presenters and design your own content. Session
must contain an educational element and cannot consist of a
sales-pitch. Maximum exposure for your products
and/or company will be gained through this sponsorship.
Please note: Session
descriptions and biographical information on your presenter must be
submitted by August 28th, 2009. Sessions will be
reviewed by the Conference Committee for appropriateness. A limited
number of education sessions are available and submission does not
guarantee participation.
-
A set of mailing
labels for all IARE members, so you can advertise in advance of the
Conference.
-
Self-designed and printed flyer or personal invitation to be added
to IARE Registration Packets for all attendees (if received by
deadline).
-
Three representatives to attend
the entire Conference, including Sunday teambuilding event ($1,000 value).
-
Priority selection of
event sponsorship.
-
Logo ad on IARE web site.
Gold Sponsorship: $4,000
Includes all benefits of Silver Sponsorship, PLUS the following:
-
Two
representatives to attend the entire Conference, including Sunday
teambuilding event ($500 value).
-
Selection of event sponsorship.
-
Mailing labels of conference attendees.
Silver Sponsorship: $2,500
Basic Sponsorship benefits get you
involved in IARE!
-
Allied Membership for 2009 ($300 value), which includes the
quarterly IARE-newsletter and access to the Members Only section of
the IARE web site as well as the online Member Directory.
-
Complimentary
exhibit space at 2009 Conference ($1,500 value). Display must fit onto 6'
table and must not extend beyond 1' on either side of table for a
total display area of 8' wide by 4' deep (from wall).
-
Acknowledgement in Conference program.
-
A photo and
listing in Supplier Showcase directory on the IARE web site to be
posted after Conference.
-
Assigned event sponsorship.
-
A final list of
Conference attendees.
-
Acknowledgement in promotions prior to the
Conference (as available).
-
Additional company
representatives may be added for $500 per attendee.
Non-Sponsor Exhibit
Fees for 2009*
IARE Allied
Members: $1,500, 8' x 4' Exhibit Space
Non-Member Companies: $2,000, 8' x 4' Exhibit Space
Summary of Benefits
|
Benefit |
Diamond |
Platinum |
Gold |
Silver |
| Display
Dimensions |
10'x4' |
10'x4' |
10'x4' |
8'x4' |
| Representatives
(w/ Sunday Teambuilding!) |
Four |
Three |
Two |
One |
| Exclusive Host
Riverboat
Dinner Event OR Teambuilding Event |
● |
|
|
|
| Opportunity to present
an Industry Education Session |
● |
● |
|
|
| Set of Member Mailing
Labels |
● |
● |
|
|
| Flyer/invite
Added to Registration Packets |
● |
● |
|
|
| Logo Ad on IARE
website |
● |
● |
|
|
| Preferred selection of
event sponsorship |
|
● |
|
|
| Mailing labels of
registered conference attendees |
● |
● |
● |
|
| Second Tier selection
of event sponsorship |
|
|
● |
|
| Assigned event
sponsorship |
|
|
|
● |
| Photo and
Listing in Virtual Trade Show |
● |
● |
● |
● |
| Listing in
Conference Program |
● |
● |
● |
● |
| Acknowledgement
during selected events |
● |
● |
● |
● |
| Final List of
Conference Attendees |
● |
● |
● |
● |
| Acknowledgement
in pre-conference materials |
● |
● |
● |
● |
|
YOUR IARE 2009 MEMBERSHIP! |
● |
● |
● |
● |
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Would your company
benefit
from these offerings?
Commit your support and register
Secure Online NOW!
Email questions to
iare@assnoffice.com
or contact Katrina Smith (303) 694-4728
Travel Information
St. Louis
is located at the confluence of two of the
world's great rivers, the Mississippi River and
the Missouri River. It is t he
largest metropolitan area and second-largest
city in Missouri (after Kansas City), and is a
major mid western metropolis filled with culture.
St. Louis planners have created an aesthetically
beautiful city with green space at the street
level. It is said that St. Louis is second only
to Washington, D.C. in the number of free
activities available in an American city. The
Gateway Arch, the world's tallest man-made
monument, forms a triumphant city skyline. An
open mall surrounded by reflecting pools leads
up to the historic court house facing the
Gateway Arch. Sometimes written as Saint
Louis, the city is named for King Louis IX
of France. St. Louis is also famous for its
multiple French and German influences as well as
having a Victorian past.
The city of St.
Louis lies at the heart of Greater St. Louis, a
sprawling region of nearly three million people
in both Missouri and Illinois.
Recently, there has been revitalization in
Downtown St. Louis and along a corridor
extending to the west through Midtown and the
Central West End neighborhoods.
Revitalization continues, including new
construction, as the corridor extends to the
west to Forest Park.
For visitor information, please
click the following link:
http://www.explorestlouis.com.
Most
visitors fly into Lambert St. Louis
International Airport, which is
served by most major US carriers. The
airport is directly served by the
MetroLink light rail line. MetroLink,
+1 314 231-2345 runs from
Lambert-St.Louis Int'l Airport (STL) to
many of the metropolitan area's most
popular destinations, such as Delmar
Loop, Grand Center arts district, Forest
Park and the Central West End, where the
Chase Park Plaza Hotel is located.
Approximate Taxi Cab Rates of Fare:
$30 from Lambert St. Louis Airport to
the Chase Park Plaza Hotel
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Accommodations
The Chase Park Plaza Hotel
212 N. Kingshighway Blvd.
St. Louis, Missouri 63108
Specially discounted IARE group rate
available until
August 29, 2009:
$184 single occupancy
To make your reservations, call toll-free
1 (877) 587-2427
About The Chase Park
Plaza Hotel
The Chase Park Plaza Hotel offers a
rare treat in historic hotels: unfettered access to two historic city landmarks sharing the same
street address. The Chase, built by and named after Chase Ullman, opened in 1922; seven years later construction
started on the Park Plaza, brainchild of legendary hotelier
Sam Koplar. During the Big Band scene, the hotel broadcasted
such luminary performers as Frank Sinatra, Jerry Lewis, Dean
Martin and Bob Hope from its exclusive Chase Club, and at
some point every U.S. president from the 1920s through the
1980s have called the Chase Park Plaza Hotel home.
After $100 million in renovation, this Art Deco property has
251 rooms, five restaurants, banquet and meeting facilities,
a rooftop lounge, a five-screen cinema, a full spa and
wellness center and a health club—all contained within one
million square feet. Every detail has been accounted for,
from marble hallways leading to towering ceilings graced
with crystal chandeliers to the concessions offered in the
five-screen cinema.
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Sponsor & Exhibitor Guidelines
Sponsoring Companies
are given first option to exhibit and entitled to one complimentary
Tabletop Exhibit Space in a premier location.
Contracts and
sponsorship assignments will be
handled on a first-come, first-served basis. If exhibit space is not
available, a waiting list will be developed on a first-receipt of
contract, first-served basis. IARE will refund all monies received with
the contract to any applicant for whom space is not available. Contracts
received after June 30, 2009,
are subject to availability.
Exhibitors are
prohibited from assigning or subletting any part of the space allotted
to them, nor shall they exhibit or permit to be exhibited in their space
any merchandise or advertising materials which are not a part of their
own regular products, or which are not compatible with the character of
the IARE Exhibition.
IARE reserves the
right to refuse to rent space to any company whose display of goods or
services is not compatible with the general character and objectives of
the Supplier Showcase.
IARE will not
hold exhibit space without payment.
Payment by check, American Express, VISA or MasterCard will be accepted. IARE's tax
identification number is 47-0690031.
Sponsors will be
confirmed upon receipt of Sponsorship Agreement Form AND 50% deposit.
For exhibit
sales, full payment must accompany your completed Contract for Exhibit
Space.
If an exhibitor
fails to pay when due any sum required by the contract, fails to
perform any other term or condition, or fails to observe and abide by
these guidelines, IARE reserves the right to terminate the contract
immediately without refund of any monies paid.
Confirmation
IARE will
notify your company by email that your Contract has been accepted no
later than August 30, 2009. Please be sure to include the email address of
your primary contact person on your Sponsorship Agreement and/or
Contract for Exhibit Space to ensure that you receive this notification.
Cancellation & Refund
Policy
Notice of cancellation of exhibit space must be made in writing
to IARE, 7400 East Arapahoe Road, Suite 211, Centennial, Colorado
80112 USA; fax (303) 694-4869; iare@assnoffice.com. IARE reserves
the right to resell the space vacated.
There are no refunds
for cancellations; all fees will be applied as sponsorship. There are no
refunds for no-shows.
Exhibit Dimensions & Equipment
The Supplier
Showcase is limited to 20 Tabletop Exhibit Spaces.
Each exhibit space will
include one 6 foot by 30 inch skirted table, two chairs and an
identification sign. Maximum display area is dependent on Sponsorship
Level. Sponsors who set-up displays that extend beyond their maximum
display area may be required to remove the display or pay an additional
exhibit space fee.
Items must not extend beyond designated space or into aisles due to fire
marshal regulations. Electrical outlets and telephone lines are not
included as part of IARE exhibit fees. Order forms for electrical
outlets and telephone lines will be sent in your exhibitor service kit
once payment for your exhibit is received.
Each exhibiting company will receive a list of conference
registrants in their on-site packet.
Sponsor & Exhibitor Responsibilities
Neither IARE, nor its members, officers, staff and management company
(Caruso Group International), nor The Chase Park Plaza Hotel
and their representatives or employees will be responsible for any
injury, loss or damage that may occur to the exhibitor or the
exhibitor's employees or property whatsoever, prior, during or
subsequent to the period covered by the exhibit contract.
It
is understood by the exhibitor that the nature of the facilities
available, the presence or circulation of large numbers of people, the
numbers of removable articles in many displays and various other
factors, make it mandatory that each exhibitor shall assume the risk of
any such injury, loss or damage.
The exhibitor, by completing this Contract, thereby assumes such risk
and expressly releases the above-named parties from all claims for any
such loss, damage or injury. The furnishing of security shall not be
deemed to affect the non-liability of the above-named parties nor to
modify in any way the assumption of risk and release provided for them.
If insurance is desired, it must be obtained by the exhibitor.
In
case said premises shall be destroyed by fire or the elements or by any
cause, or in the case of Government intervention or regulation, military
activity, strikes or if any other circumstances make it impossible or
inadvisable for IARE to hold the Conference and Exhibition, then and
thereupon the Contract shall terminate and the exhibitor shall waive any
claim for damages or compensation, except the pro rata return of amounts
paid for space, after the deduction of actual expenses incurred in
connection with the Exhibit, and there shall be no further liability on
the part of either party.
It is recommended that
exhibitors obtain adequate insurance coverage at their own expense for
property loss or damage and liability for personal injury.
It is the
responsibility of the each exhibiting company to obtain the appropriate
copyright permission and/or music licensing (ASCAP, BMI) for all
materials displayed at its exhibit.
Commit your support
and register Secure Online NOW!
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