International
Association of Reservation Executives
25th Annual
Conference and Exhibition
September 11 -
14, 2010
Hutton
Hotel * Nashville, Tennessee
The 2010 Supplier Showcase
will be limited to
20 Tabletop Exhibits
and IARE Conference Sponsors
will be assigned premier exhibit spaces!
Confirm your sponsorship and register
Secure
Online, or download a
printable registration form!
IARE members
represent more than 100 member call centers including airlines, car rental
agencies,
rail lines, cruise lines, riverboats and hotels.
The IARE Annual
Conference is the premier event where members can learn about trends and
techniques to enhance their operations, engage in valuable networking
and idea-sharing activities and see the latest industry products and
services. More than 100 reservation/call center managers and executives
are expected to attend this conference.
The IARE Supplier Showcase is an
exhibition of products and services used in reservation/call center
operations and management for the travel and hospitality industry. In
addition to exclusive showcase time, exhibitor personnel are invited and
encouraged to participate in two conference social events. The greatest
value from your participation will come from networking opportunities at
our social events. These functions allow suppliers to get to know call
center managers and executives on a more personal level in a relaxed
setting. We strongly encourage your exhibit personnel to attend these
events.
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Sponsorship
Levels
The 2010 Supplier
Showcase will be limited to 20 Tabletop Exhibit Spaces and IARE
Conference Sponsors will receive premier exhibit location.
Diamond Sponsorship:
$11,000
Includes benefits of all Sponsorship levels below, PLUS the following:
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Four representatives
to attend the entire Conference, including teambuilding event ($2,000 value).
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Exclusive Host of Riverboat Dinner
Event (off-site) OR
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Exclusive Host of Teambuilding
Event
Platinum Sponsorship:
$5,500
Includes benefits of all Sponsorship levels below, PLUS the following:
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Opportunity to
make a brief presentation about your company during your sponsored
event.
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If your
company is selected for one
of the Industry Education Breakouts as your sponsored
event, you will have the opportunity to provide
presenters and design your own content. Session
must contain an educational element and cannot consist of a
sales-pitch. Maximum exposure for your products
and/or company will be gained through this sponsorship.
Please note: Session
descriptions and biographical information on your presenter must
be submitted by August 24th, 2010. Sessions will be
reviewed by the Conference Committee for appropriateness. A limited
number of education sessions are available and submission does not
guarantee participation.
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A set of mailing
labels for all IARE members, so you can advertise in advance of the
Conference.
-
Self-designed and printed flyer or personal invitation to be added
to IARE Registration Packets for all attendees (if received by
deadline).
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Three representatives to attend
the entire Conference, including Sunday teambuilding event ($1,000 value).
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Priority selection of
event sponsorship.
-
Logo ad on IARE web site.
Gold Sponsorship: $4,000
Includes all benefits of Silver Sponsorship, PLUS the following:
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Two
representatives to attend the entire Conference, including Sunday
teambuilding event ($500 value).
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Selection of event sponsorship.
-
Mailing labels of conference attendees.
Silver Sponsorship: $2,500
Basic Sponsorship benefits get you
involved in IARE!
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Allied Membership for 2010 ($300 value), which includes the
quarterly IARE-newsletter and access to the Members Only section of
the IARE web site as well as the online Member Directory.
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Complimentary
exhibit space at 2010 Conference ($1,500 value). Display must fit onto 6'
table and must not extend beyond 1' on either side of table for a
total display area of 8' wide by 4' deep (from wall).
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One representative to
attend the Conference.
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Acknowledgement in Conference program.
-
A photo and
listing in Supplier Showcase directory on the IARE web site to be
posted after Conference.
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Assigned event sponsorship.
-
A final list of
Conference attendees.
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Acknowledgement in promotions prior to the
Conference (as available).
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Additional company
representatives may be added for $500 per attendee.
Summary of Benefits
|
Benefit |
DIAMOND |
PLATINUM |
GOLD |
SILVER |
|
Display
Dimensions |
10'x4' |
10'x4' |
10'x4' |
8'x4' |
|
Representatives
(w/ Sunday Teambuilding!) |
Four |
Three |
Two |
One |
| Exclusive Host
Monday
Dinner Event OR Sunday Teambuilding Event |
● |
|
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| Opportunity to present
an Industry Education Session |
● |
● |
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| Set of Member Mailing
Labels |
● |
● |
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| Flyer/invite
Added to Registration Packets |
● |
● |
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| Logo Ad on IARE
website |
● |
● |
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| Preferred selection of
event sponsorship |
|
● |
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| Mailing labels of
registered conference attendees |
● |
● |
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| Second Tier selection
of event sponsorship |
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|
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| Assigned event
sponsorship |
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|
● |
| Photo and
Listing in Virtual Trade Show |
● |
● |
● |
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| Listing in
Conference Program |
● |
● |
● |
● |
| Acknowledgement
during selected events |
● |
● |
● |
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| Final List of
Conference Attendees |
● |
● |
● |
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| Acknowledgement
in pre-conference materials |
● |
● |
● |
● |
|
YOUR IARE 2010 MEMBERSHIP! |
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Would your company
benefit
from these offerings?
Commit your support and register
Secure Online NOW!
Email questions to
iare@assnoffice.com
or contact Katrina Smith (303) 694-4728
Travel Information
Directions To The
Hutton Hotel in Nashville
A convenient 8 miles from the
airport!
From Nashville
International Airport:
Merge onto I-40W. Keep Left
to take I-40 W via EXIT 211A toward Memphis.
Take EXIT 209A toward US-70
/ BROADWAY / US-431 / US-70S.
Stay Straight to go onto
13TH AVE S.
Turn Left onto BROADWAY /
US-431 / US-70 / US-70S / TN-1 / TN-24.
Continue to follow US-70S /
TN-1.
End at 1808 W End Ave.
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For airport
shuttle information, click here.
A taxi from the airport to the Hutton Hotel will cost approximately
$22.00.
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Accommodations
The Hutton Hotel
1808 West End Avenue
Nashville, Tennessee
Specially discounted IARE group rate
available until
August 24, 2010:
$159 single/double occupancy
To make your reservations, call (615)
712-2317
About The Hutton Hotel
Experience a
sophisticated and
comfortable Nashville,
Tennessee lodging
destination - where
four-star luxury adopts
a stylish and
accommodating new
spirit. Hutton
Hotel offers a
striking contrast to the
conventional cluster of
West End and downtown
Nashville hotels,
pairing attentive
service with elegant,
contemporary design.
Treat yourself to
welcoming Nashville
luxury hotel lodging,
where warm hospitality
finds a new perspective.
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Ideally situated at
a super-central West
End address
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Convenient to the
city's renowned
music scene and
landmark attractions
-
100% smoke free
environment in all
guest accommodations
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High-speed wired and
wireless Internet
access for all
guests
-
Flat panel LG High
Definition
televisions with
multimedia interface
-
Baths with granite
flooring, shower
surround, and glass
vanity
-
1808 Restaurant, New
American cuisine
specializing in
marinated fish and
meats
-
In-Room dining,
featuring the fine
fare of 1808 with 24
hour service
-
Lobby Express, java
bar with fresh baked
goods, healthy
snacks and drinks
-
Valet parking for
individual guests or
function attendees
-
300 space,
fully-automated
self-park garage
connected to the
hotel
-
State-of-the-art
fitness center with
Pre-Cor equipment,
LCD panels, and more
-
Complimentary
Business Center
services with
24-hour access
-
Green recycling
program for glass,
paper and plastics
-
LED or fluorescent
lighting throughout
the Hotel building
-
Eco-friendly hybrid
courtesy vehicle,
elevators, and
air-conditioning
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Sponsor & Exhibitor Guidelines
Sponsoring Companies
are given first option to exhibit and entitled to one complimentary
Tabletop Exhibit Space in a premier location.
Contracts and
sponsorship assignments will be
handled on a first-come, first-served basis. If exhibit space is not
available, a waiting list will be developed on a first-receipt of
contract, first-served basis. IARE will refund all monies received with
the contract to any applicant for whom space is not available. Contracts
received after June 30, 2010,
are subject to availability.
Exhibitors are
prohibited from assigning or subletting any part of the space allotted
to them, nor shall they exhibit or permit to be exhibited in their space
any merchandise or advertising materials which are not a part of their
own regular products, or which are not compatible with the character of
the IARE Exhibition.
IARE reserves the
right to refuse to rent space to any company whose display of goods or
services is not compatible with the general character and objectives of
the Supplier Showcase.
IARE will not
hold exhibit space without payment.
Payment by check, American Express, VISA or MasterCard will be accepted. IARE's tax
identification number is 47-0690031.
Sponsors will be
confirmed upon receipt of Sponsorship Agreement Form AND 50% deposit.
For exhibit
sales, full payment must accompany your completed Contract for Exhibit
Space.
If an exhibitor
fails to pay when due any sum required by the contract, fails to
perform any other term or condition, or fails to observe and abide by
these guidelines, IARE reserves the right to terminate the contract
immediately without refund of any monies paid.
Confirmation
IARE will
notify your company by email that your Contract has been accepted no
later than August 30, 2010. Please be sure to include the email address of
your primary contact person on your Sponsorship Agreement and/or
Contract for Exhibit Space to ensure that you receive this notification.
Cancellation & Refund
Policy
Notice of cancellation of exhibit space must be made in writing
to IARE, 7400 East Arapahoe Road, Suite 211, Centennial, Colorado
80112 USA; fax (303) 694-4869; iare@assnoffice.com. IARE reserves
the right to resell the space vacated.
There are no refunds
for cancellations; all fees will be applied as sponsorship. There are no
refunds for no-shows.
Exhibit Dimensions & Equipment
The Supplier
Showcase is limited to 20 Tabletop Exhibit Spaces.
Each exhibit space will
include one 6 foot by 30 inch skirted table, two chairs and an
identification sign. Maximum display area is dependent on Sponsorship
Level. Sponsors who set-up displays that extend beyond their maximum
display area may be required to remove the display or pay an additional
exhibit space fee.
Items must not extend beyond designated space or into aisles due to fire
marshal regulations. Electrical outlets and telephone lines are not
included as part of IARE exhibit fees. Order forms for electrical
outlets and telephone lines will be sent in your exhibitor service kit
once payment for your exhibit is received.
Each exhibiting company will receive a list of conference
registrants in their on-site packet.
Sponsor & Exhibitor Responsibilities
Neither IARE, nor its members, officers, staff and management company
(Caruso Group International), nor The Hutton Hotel
and their representatives or employees will be responsible for any
injury, loss or damage that may occur to the exhibitor or the
exhibitor's employees or property whatsoever, prior, during or
subsequent to the period covered by the exhibit contract.
It
is understood by the exhibitor that the nature of the facilities
available, the presence or circulation of large numbers of people, the
numbers of removable articles in many displays and various other
factors, make it mandatory that each exhibitor shall assume the risk of
any such injury, loss or damage.
The exhibitor, by completing this Contract, thereby assumes such risk
and expressly releases the above-named parties from all claims for any
such loss, damage or injury. The furnishing of security shall not be
deemed to affect the non-liability of the above-named parties nor to
modify in any way the assumption of risk and release provided for them.
If insurance is desired, it must be obtained by the exhibitor.
In
case said premises shall be destroyed by fire or the elements or by any
cause, or in the case of Government intervention or regulation, military
activity, strikes or if any other circumstances make it impossible or
inadvisable for IARE to hold the Conference and Exhibition, then and
thereupon the Contract shall terminate and the exhibitor shall waive any
claim for damages or compensation, except the pro rata return of amounts
paid for space, after the deduction of actual expenses incurred in
connection with the Exhibit, and there shall be no further liability on
the part of either party.
It is recommended that
exhibitors obtain adequate insurance coverage at their own expense for
property loss or damage and liability for personal injury.
It is the
responsibility of the each exhibiting company to obtain the appropriate
copyright permission and/or music licensing (ASCAP, BMI) for all
materials displayed at its exhibit.
Commit your support
and register Secure Online NOW!
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